The only one which is – using the worldwide patented VFS (virtual file system) technology – fully and seamlessly integrated with the Windows operating system. windream stands for intuitive handling and user friendliness – all ECM functions are accessible via Windows Explorer. Fully integrated into Windows, windream can easily be combined with any other application. No matter if ERP or CRM system, SAP or Sharepoint based solution or specialised storage system. windream operates on standard Windows operating systems and can straightforward be integrated in/with existing IT structures. Excellent scalability and configurability support the implementation in companies of any size.

Advantages for your enterprise

• Continue to use existing applications without any change
• Easy migration and use via Windows Explorer and Outlook Integration
• Very low training requirements
• Flexible and cost-efficient license model for any size of business
• Microsoft certification as technology guarantee

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Whether using a scanner at the workplace, a digital copier or a smartphone or tablet camera, the ECM system automates the entire capture-, indexing- and archiving-process. Starting with the automatic document separation and the integration of external database information up to gathering field data in invoices for a transfer of detailed values to the accountant: paper documents can be quickly captured and converted into valuable, further workable information.
Existing multifunctional devices from various manufacturers can also be used for scanning and direct entry of index criteria on the device display. A separate scan work station is then necessary no longer. For a convenient search for text content and a system-independent presentation, all documents are archived in standardized PDF/A format – the paper documents can be destroyed and valuable office space is gained.

Benefits for your business

• Information available on paper is available company-wide
• Paper documents become part of the searchable document inventory
• Entry, indexing and archiving in a single step
• Use of existing multifunction devices with direct data acquisition on the device
• Automatic assignment through barcode and character recognition

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windream opens up a wide range of options for users in order to design and optimize collaboration within the company as efficiently as possible. Metadata such as indices, histories, the rights and the different versions of documents are displayed on additional tabs in the context menu of the Windows Explorer. The folder structures or complete file plans are also presented directly in the Explorer. This saves the user laborious training in complex user interfaces. In addition, windream also enables new versions of documents to be created, and the rights concept ensures that only explicitly authorized users can access documents and metadata. Using a simple search, individual documents can be found very quickly, or even complete files, such as order or personnel files. All search results are displayed to each authorized employee in a structured manner. Full-text search also opens up further possibilities.

Benefits for your business

• Documents, emails, plans, etc. are managed centrally and distributed company-wide
• Quick search and display of documents and complete files
• Direct display of over 400+ document formats
• Automatic notification of document changes or new documents
• Protection of sensitive documents and emails through access rights

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Companies and users are faced with the time-consuming task of having to fight their way through a flood of e-mails and also to distinguish between important and unimportant. For this, windream offers a sensible and easy-to-use e-mail archiving solution. By archiving, the e-mails are also available to other employees as part of a document or file search – of course, only to those with the appropriate authorization. A link to the mail data such as sender, recipient, subject and mail date or the assignment to the corresponding customer, supplier or project takes place automatically. In addition, the messages themselves and the attached files are saved. It is now also easy to search for mail attachments. Of course, all text content is extracted in the background and made available for a “there was something” search.

Benefits for your business

• Fast search in archived mails for all employees
• Access to archived messages via Microsoft Outlook, Lotus Notes and windream
• Manual or automated archiving with individual rule creation
• Establishment of a company-wide knowledge base
• Significant relief of the e-mail server

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An ERP system nowadays covers all possible applications that companies need for the safe planning and implementation of their goals. windream links any documents with specific ERP processes and can be integrated into almost all ERP and industry-specific applications for this purpose. The initiation of workflows such as order approval, invoice verification etc. can be carried out directly using appropriate ERP functions or from a scan event. At the push of a button, all documents are displayed directly or a more extensive document search is started. Notes are attached directly to the documents electronically and are therefore no longer lost. And best of all: The employees don’t even have to leave their usual work environment – normally the user interface of their ERP system – in order to be able to use the windream-specific ECM functions.

Benefits for your business

• Automatic archiving of all incoming and outgoing documents
• Dynamic view of complete customer, order or project files
• Faster execution of processes and improved data quality
• Cost reduction through electronic invoice dispatch
• Interfaces to BMD, IBM System i, IGEL, MS Dynamics NAV / AX, Sage, SAP and many more

Legally compliant (revision-proof) archiving and compliance have become an absolute necessity due to legal requirements and the progressive electronic execution of business processes. In addition to digital invoices, SEPA documents and business letters, e-mail archiving is also of great importance. With the standard functions of the windream archive, the given requirements can be implemented very easily and inexpensively without further integration work. Compliance requirements for the traceability of business processes and their documentation often require legally secure archiving. These are also an international issue, especially through Basel II/III and SOX/Euro SOX. In the area of financial services and pharmaceutical production absolutely necessary, a legally compliant archive also offers increased security for the issues of quality management and ISO certification.

Benefits for your business

• Legally secure and compliant archiving of all receipts, documents and e-mails
• Guaranteed protection against manipulation
• Fulfilment of all legal regulations according to BAO and UGB
• Automatic compliance with and monitoring of retention periods
• Paper archive no longer required – saving on filing and office space costs

The more complex they are, the more difficult it is to control business processes. Sometimes, however, there are simple processes that simply take too much time. Yet it works easier and faster – with windream process management (BPM). The individually configurable user interface allows editors and workflow designers alike to adapt the entire system exactly to the company’s specific requirements. With the ability to accurately map and fully automate real business processes on a virtual level, windream BPM supports companies in the time-saving handling of daily recurring processes. The different workflows can be started easily from different applications (e.g. office programs, ERP systems, in-house developments, web pages) or by a user himself, whereby the data can be exchanged bi-directionally.

Benefits for your business

• Uniform and standardized processes
• Review and approval workflows run faster and more autonomously
• Time control with automatic forwarding and escalation options
• Employees can be easily integrated without special knowledge
• Versatile monitoring and evaluation options

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All employees who are frequently away on business need access to their company’s information pool – regardless of where they are in the world. More and more people are no longer in the office at regular times. windream mobile solutions make the exchange of information much more flexible and faster. Both the company and the employees benefit from the possibility of working independently of time and place. iPhones, iPads, smartphones and tablet PCs have long been part of everyday business life when it comes to the mobile management of contacts, appointments and other data. For employees who need access to important company documents at all times, windream is a powerful solution for mobile use. It guarantees document management that is independent of time and place. In addition, tasks in workflows can be taken over and answered at the push of a button.

Benefits for your company

• Fast communication and document exchange with other employees
• Ability to trigger and/or participate in processing steps regardless of location
• Data collection at the point of “occurrence”
• Convenient storage of images for documentation
• Mobile ECM on all common platforms