Digital personnel file
Optimal process control
windream digital personnel file combines HR administration functions with optimal process control. It is the base for a digitalization of the personnel file with a legally compliant long-term archiving in the background. On the one hand, a comprehensive authorization concept protects all sensitive data and documents, on the other hand, personal information can also be automatically deleted in accordance with data protection requirements.
HR department through the ages
A human resources department faces a variety of tasks today. Part of this is handled in the personnel management software, but many other tasks are related to the personal documents of the employees (employment contract, certificates, registration certificate, etc.) and regularly occurring documents such as statements, time sheets, travel expense reports, etc. The administration of applicants and their documents is also an extensive area of responsibility for the HR department.
In addition, there are a number of work processes for recruiting, vacation or absence reports, travel requests, etc., as well as the legal framework, such as the EU data protection regulation.
Dynamic file structure
Fast navigation through the personnel files using personal, dynamic views.
Secure access to personnel documents
A sophisticated authorization concept controls access to legally secure archived documents.
Process management
Employments, travel requests, absence permits etc. are processed automated as part of monitored workflows.
Integration
The personnel file integrates seamlessly into a variety of HR and payroll software packages (e.g. BMD, MS Dynamics NAV / AX, Sage DPW, SAP etc.).
Employee portal
Employees are provided with their documents independently by e-mail or in a portal.
Applicants management
Applicant documents are stored centrally within the framework of the applying data protection regulations and are process-controlled.
Dynamic file structure
Fast navigation through the personnel files using personal, dynamic views.
Secure access to personnel documents
A sophisticated authorization concept controls access to legally secure archived documents.
Process management
Employments, travel requests, absence permits etc. are processed automated as part of monitored workflows.
Integration
The personnel file integrates seamlessly into a variety of HR and payroll software packages (e.g. BMD, MS Dynamics NAV / AX, Sage DPW, SAP etc.).
Employee portal
Employees are provided with their documents independently by e-mail or in a portal.
Applicants management
Applicant documents are stored centrally within the framework of the applying data protection regulations and are process-controlled.
Functions of the electronic personnel file
- Structured storage of electronic personnel documents
- Automatic reminder functions for resubmission of documents (driver’s license, police certificate, certificate of qualification, etc.)
- Convenient scanning and allocation of personnel documents in paper
- Transfer of the employee master data from the personnel management software for the indexing of the personnel documents
- Automation of all process flows and task assignments
- Quick search and display of employee files for authorized users
- Protection of the sensitive data protection requirements (GDPR) and access rights
- Provision of personal documents for employees
- Fulfilment of legal and compliance requirements
Live presentation registration
Further questions?
Search terms digital personnel file
Kontaktinformationen:
Prinz-Eugen-Straße 72/2
1040 Wien
+43 (1) 361 80 08
informationcenter@pronobis.at
Online-Support:
Pronobis OnlineSupport
Scannen und mobile Erfassung!